Construction Submittals for General Contractors: What You Need to Know 

Construction submittals are a critical part of any project, ensuring that materials, products, and methods align with project specifications.  
 
The primary goal of construction submittals is to verify that all proposed elements meet the project’s design and quality standards before installation begins. This process helps prevent costly mistakes, reduces delays, and maintains quality control.  

Studies have shown that rework can cause project delays of approximately 9.8% of the planned project time . Additionally, more than 40% of projects have experienced delays during the execution phase . Implementing a structured submittal process can mitigate these risks and contribute to successful project completion.   

In recent years, several construction projects have experienced significant cost overruns. NASA’s Mobile Launcher 2 project, managed by Bechtel, has seen its costs escalate to over $2.7 billion—more than three times the initial estimate—with completion now expected in 2029, surpassing the original timeline. (Source: Construction Dive). 

What Are Construction Submittals? 

A construction submittal is a document or sample that contractors provide to architects, engineers, and owners for approval before using specific materials or methods. Submittals help verify that the proposed elements meet project requirements before installation begins. 

Types of Construction Submittals 

1. Product Data – Manufacturers’ specifications, technical data sheets, and warranty details. 

2. Shop Drawings – Detailed drawings showing how components fit within the project. 

3. Material Samples – Physical samples of materials for approval. 

4. Mock-Ups – Small-scale models or sample sections to confirm appearance and function. 

5. Test Reports – Lab results verifying compliance with project standards. 

6. Operations and Maintenance (O&M) Manuals – Guides for maintaining and repairing installed systems. 

The Submittal Process 

1. Preparation 

The general contractor collects necessary submittals from suppliers and subcontractors. Each submittal should align with the project’s contract documents. 

2. Review and Quality Check 

Before submission, review documents to confirm accuracy and completeness. Missing or incorrect information can lead to rejection, causing delays. 

3. Submission to the Design Team 

Send submittals to architects or engineers for review.

4. Approval or Revision 

The design team either approves the submittal or returns it with comments for revision. If changes are needed, update the submittal and resubmit. 

5. Final Approval and Implementation 

Once approved, the contractor can proceed with ordering materials and scheduling work. Keep records of all approvals to avoid disputes later. 

Why Submittals Matter 

• Ensures Compliance – Verifies materials meet specifications. 

• Reduces Risk – Prevents costly errors and rework. 

• Improves Coordination – Helps align expectations between contractors, architects, and owners. 

• Supports Quality Control – Confirms that materials and methods meet project standards. 

Common Mistakes and How to Avoid Them 

1. Incomplete or Incorrect Submittals 

Mistakes in documentation lead to rejection. Double-check for accuracy before submission. 

2. Submitting Late 

Delays in submittals can push back project timelines. Set deadlines for subcontractors and vendors. 

3. Skipping Internal Review 

Sending unverified submittals wastes time. Always conduct an internal check first. 

4. Ignoring Specification Requirements 

Failure to follow project specifications leads to rejected submittals. Ensure compliance before submission. 

Best Practices for Managing Submittals 

• Use a Tracking System – Digital platforms help organize and monitor approvals. 

• Communicate Clearly – Keep all stakeholders informed about the submittal schedule. 

• Standardize the Process – Create templates to ensure consistency in submissions. 

• Train Your Team – Educate subcontractors and suppliers on proper submittal procedures. 

• Plan Ahead – Factor in approval times when scheduling work. 

Tame the Submittal Chaos—MetaConstructX Makes It Easy 

MetaConstructX optimizes construction submittals by streamlining the process, reducing errors, and improving collaboration. Here’s how it helps: 

1. Centralized Document Management 

• Stores all submittals in one digital hub, making them easy to access, track, and update. 

• Eliminates lost paperwork and outdated revisions. 

2. Automated Workflows 

• Routes submittals to the right team members automatically. 

• Keeps projects moving with real-time notifications and approval tracking. 

3. Version Control & Compliance 

• Ensures everyone is working with the latest version of specs and drawings. 

• Helps meet compliance requirements by maintaining a clear record of approvals and changes. 

4. Faster Approvals & Fewer Errors 

• Reduces back-and-forth by standardizing formats and requirements. 

• Built-in error checks catch missing information before submission. 

5. Seamless Integration 

• Works with existing construction management tools, making adoption easy 

• Reduces data entry by syncing with project schedules and budgets. 

Stop chasing submittals—start managing them with confidence. Try MetaConstructX today and keep your projects moving forward!